The taxes module has two parts. Tax types say which taxes the company pays and how each one is calculated. Tax bills are each month's obligations, with amount, reference period and due date. With both in place you know what's due, what's paid and what's overdue, and the income statement starts deducting taxes from the result.
For the example we'll use Estúdio Aurora, Marina's design studio, which billed R$ 18,000 in October.
Step one: tax types
Tax types live in Settings › Taxes, in the Tax Types section. Click Add Tax and fill in:
- Tax Name: ISS, IRPJ, INSS, DAS, whatever name appears on the bill.
- DRE Classification: where the tax goes in the income statement. The options are Revenue Deduction (ISS, PIS, COFINS, DAS), Profit Tax (IRPJ and CSLL) and Payroll Charges and Withholdings (INSS, IRRF and FGTS).
- Calculation Base: what the rate applies to. The options are Gross Revenue, Net Revenue, Earnings Before Tax (EBT) and Presumed Revenue.
- Rate (%) and Level (Federal, State, Municipal or Other).
- Presumed Base Percent (%): only for Presumed Revenue, under the presumed-profit regime. It's the share of revenue the rate applies to, such as 32% for services and 8% for retail.
- Additional Rate (%) and Threshold for Additional: for taxes with an extra bracket, like IRPJ, which charges 15% plus 10% on whatever exceeds R$ 20,000.
Marina registered three types:
- ISS: Municipal, Revenue Deduction, Gross Revenue, 2%.
- IRPJ: Federal, Profit Tax, Presumed Revenue at 32%, 15% rate.
- INSS: Federal, Payroll Charges and Withholdings, 9%.
A type can be deactivated without being deleted. Once inactive, it leaves the income statement estimates and the payroll calculation, but old bills stay in the history.
The name also matters for payroll: active types with INSS or IRRF in the name are the ones payroll deducts from salaries.
Record the tax bills
Go to Tax › Taxes. Click New Tax and fill in:
- Tax Type: one of your registered types. If there are none yet, the form tells you and takes you to Settings.
- Amount and Due Date.
- Reference Period: the month the tax refers to. It's almost always different from the due date's month.
- Document Number, such as the DAS number, and Notes.
Marina recorded October's ISS: R$ 360.00, reference period October 2026, due November 10.
The bill starts as Pending. While it's pending, you can edit or delete it.
Track by month and by year
At the top of the page, the period navigator moves by month or by year, always by reference period. Next to it is the search by tax name.
The cards show the period's Total, Paid and Pending, plus one card per tax. The In installment plan card only shows up when some bill is linked to an installment plan.
The yearly view adds two charts: Taxes by Month, to spot the heaviest months, and Tax Distribution, to see which tax takes the biggest share.
Pay the bill
On the bill's row, click Pay. The Register tax payment window shows the tax, amount and due date, and asks for:
- Payment date.
- Payment method: boleto, PIX, account debit and so on.
- Account: where the money comes from.
When you confirm, the bill becomes Paid, the amount comes out of the account on the payment date and Finances creates a paid expense in the system category Taxes. Marina paid the ISS from Conta PJ Inter on November 10, and the account statement shows the debit that day.
A paid bill can't be edited or deleted, because the payment already recorded the expense and the debit with those values. If you got the amount or the account wrong, use Reverse payment: the money goes back to the account, the payment's expense is removed and the bill becomes pending again, ready to be fixed.
Overdue bills that became an installment plan
When the debt on some bills is negotiated into an installment plan, they shouldn't stay in accounts payable. If they did, the same debt would be charged twice: by the bill and by the installments.
Here's how:
- Register the agreement under Management › Loans, with its installments.
- In Taxes, check the pending bills covered by the agreement. A bar shows how many and their total.
- Click Link to installment plan and pick the plan. Only active agreements are listed.
The bills become In installment plan. They leave accounts payable but stay in the period history, and the loan's details show which taxes the agreement covers. A linked bill has no Pay button, because its debt is paid through the plan's installments. If you linked the wrong bill, use Unlink from the installment plan and it goes back to being an open debt. Deleting the installment plan also returns the bills to pending.
Marina had July's and August's ISS overdue and negotiated both with the city in 10 installments. She registered the agreement under Loans, linked the two bills, and accounts payable stopped showing them as overdue.
How taxes reach the income statement
The income statement groups each month's taxes by the type's classification:
- Revenue Deduction is subtracted from gross revenue to get net revenue.
- Profit Tax is subtracted from earnings before tax to reach the net result.
- Payroll Charges and Withholdings is added to personnel cost.
For each type, the income statement uses the bill recorded for that period, paid or not. If there's no bill, it estimates from the rate and the calculation base. Payroll Charges and Withholdings types are the exception: without a bill, they aren't estimated.
In October, Marina's income statement shows ISS of R$ 360.00 from the bill and estimates IRPJ at R$ 864.00 (32% of R$ 18,000 is R$ 5,760, and 15% of that is R$ 864), because the IRPJ bill hasn't been recorded yet. Once she records it, the actual amount replaces the estimate.
The expense created by the payment is there for cash and the account statement. On the income statement, the bill is what counts, so the tax isn't counted twice.
How taxes connect to the rest
- Accounts: the payment debits the chosen account on the payment date.
- Expenses and Cash Flow: the payment appears as an expense in the Taxes category and as a cash outflow.
- Income statement: bills and estimates make up deductions, profit taxes and personnel charges.
- Payroll: the INSS and IRRF rates come from the tax types.
- Loans: linked bills are listed on the installment plan that absorbed them.
- Reports › Taxes: the company's tax report is built from the bills recorded here.
Who can do what
Every company role, including Viewers, can see the tax bills. Registering tax types, recording, paying, reversing and linking bills to an installment plan requires the Member role or higher.
Where to go next
- Management income statement: how taxes affect the month's result.
- Payroll: the INSS and IRRF deduction on salaries.
- Loans: registering the installment plan for overdue taxes.
- Cash flow: when taxes actually leave the account.
In short: register tax types with rate, base and income statement classification, record each bill with its reference period and due date, pay it by choosing the account, reverse if you make a mistake and link overdue bills to the installment plan that absorbed them.