The Loans module brings together everything the company owes long term: loans, financing and leasing. You track how much has been paid, how much is left and when the next installment is due — and, with each payment, the system separates the principal (debt amortization) from the interest.
Registering a loan
On the Loans screen, click New loan. The registration gathers the contract data:
Description (required): how you identify the debt. E.g. “Working capital Bank X”.
Type: Loan, Financing or Leasing.
Institution (required) and Contract number.
Total amount (required), Interest rate (%) with its type (per year or per month) and the currency.
Start date and End date (required) and the payment frequency (monthly, biweekly, quarterly, semiannual or annual).
Payment day and Total installments (required).
Installment amount: you can type it or check “Calculate automatically” — in that case the system calculates the installment from the amount, the interest and the number of installments.
Collateral: the type (property, vehicle, equipment, financial, personal, other or none) and a description.
Contract: attach the document (PDF or DOC) to keep it together with the record.
Notes: free annotations.
Tip: if you don't know the exact installment amount, leave auto-calculate on and fill in the total amount, interest and number of installments — the system arrives at the installment for you. If the bank gave you a different fixed installment, turn it off and type the exact value.
Tracking in the list
The list shows each loan with type, total amount, installment amount, remaining amount and a progress bar with the installments paid over the total (e.g. 8/24). The status indicates the situation: active, paid, delayed or renegotiated. Use the search and the status filter to quickly find what you're looking for.
Recording an installment payment
On an active loan, use the record payment action. The modal already shows the installment breakdown:
Installment amount, and how much of it is principal and how much is interest;
the scheduled date of the next installment, when there is one.
You provide the payment date, the payment method (transfer, PIX, boleto, card, check or cash), the account the amount comes out of (which gets deducted) and, optionally, notes. Once confirmed, the installment is recorded: the number of paid installments goes up and the remaining amount goes down.
Details and payment history
When you open the details, you see all the contract data and the payment history: each installment with date, principal, interest, total, account and status (paid or reversed). If you recorded a payment by mistake, the reverse action undoes that installment. The attached contract is available for download on this screen.
Due-date reminders
So you don't miss an installment, the system can warn you when one is close to its due date. These loan installment reminders are configured in your notification preferences, alongside the company's other alerts.
Who can manage
Registering loans, recording payments and reversing them depend on the loan management permission. Without it, the user can follow along but not change.
Tip
Register the loan as soon as the contract is signed, with the right frequency and payment day, and record each installment when you pay it. That way the progress bar and the remaining amount show, at any moment, the real size of the company's debt.