Recording expenses (money out) and income (money in) is the heart of WiseData Finances. Every entry is always tied to an account — so if you haven't created one yet, start with the Getting started guide. Expenses and income work almost identically; below we show the expense in detail and then what changes for income.
How to add an expense
In the menu, open Expenses and click New expense. The form is split into sections:
1. Basic information
Title (required) — a short description (at least 3 characters). E.g. "Electricity bill".
Supplier (optional in personal) — who is charging you. You can search for an existing one or create a new one right there.
Category (required) and Subcategory (optional) — to classify the expense (see the Categories guide).
2. Amounts and dates
Amount (required).
Issue date (required) — when the bill was generated; it can't be a future date.
Due date (required) — when it must be paid.
Competence (optional) — the month the entry refers to, used to place it in the right month of reports and budget. If you leave it blank, the system uses the due date's month.
3. Payment
Payment method (required) — Cash, Credit card, Debit card, Bank transfer, Pix, Check or Boleto.
Account (required) — which account the money comes from. When you select it, the system shows its current balance. If you don't have accounts yet, the Create now shortcut appears.
Status — Pending (still to pay), Paid, Partial or Canceled.
Payment date — enabled when the status is Paid or Partial. If you mark it Paid without a date, the system assumes today.
4. Recurrence
Sets whether the expense repeats (see the Recurrence and installments section below).
5. Notes and attachments
Notes (optional) — free text.
Attachments (optional) — up to 5 files of up to 50 MB each (PDF, images, spreadsheets and documents). Great for keeping the bill or receipt with the expense.
Example: the $320 electricity bill arrived today and is due on the 20th. Add an expense with Title "Electricity bill", Category "Home", Amount $320, due on the 20th, payment method Boleto, account "Chase checking" and status Pending. When you pay it, just settle it (see below).
Add income
Income follows the exact same logic, with three vocabulary differences:
Customer instead of Supplier (who paid you) — also optional in personal.
Receipt method instead of payment method.
Status with the Received option instead of Paid, and Receipt date instead of payment date.
Everything else — categories, amount, dates, recurrence, attachments and the destination account — is the same.
Status, due dates and settling
While an expense is Pending, it is a payable; a pending income is a receivable. If the due date passes and the entry is still pending, it shows up highlighted as Overdue.
In the list, every pending entry has a Pay now button (💲): it opens the confirmation, where you set the account and the amount — including a partial payment, when you settle only part of it. On confirmation, the account balance is updated automatically. Already-paid entries show a View payment button to check the details.
Recurrence and installments
In the Occurrence field you choose:
One-time — happens just once.
Monthly, Weekly, Quarterly, Semiannual or Annual — the expense repeats at the chosen frequency. In these cases you set an end date for the recurrence.
Installments — split into installments (from 2 to 60). Here you set the number of installments instead of an end date.
Recurring entries and the installments they generate appear in the list with a badge indicating the origin, so you don't confuse the recurrence "parent" with the occurrences generated from it.
The expenses (and income) list
The screen shows all your entries with filters (by period, status, category and more), the amount and what is still pending. At the top you'll also find:
Import — bring in many entries from a spreadsheet at once (see the Data import guide).
Export — download the list as a file (available from the Pro plan).
On each row you can edit or delete the entry. When you delete a recurring item, the system asks whether you want to remove just that one or the future ones too.
Tip
Add bills as Pending as soon as they come up and settle them when you pay. That way your cash flow shows what's still coming in and going out, and notifications can warn you about due dates before they pass.