In the business space, expenses are your accounts payable and income are your accounts receivable. The two forms are twins: what changes is the direction of the money. The difference from the personal space is that, in a company, every entry connects to who's on the other side — a provider, when you pay, or a customer, when you receive.
To record any entry, the company must have at least one account registered — it's where money goes out from or comes into. If there isn't one yet, the form itself offers the “Create now” shortcut.
Recording an expense
On the Expenses list, click New expense. The form is divided into sections.
Basic information
Title (required): what the expense is. E.g. “Warehouse rent”, “Electricity”.
Provider (required in a company): who you're paying. You search the providers registry and, if it doesn't exist yet, you can create it on the spot by typing the name. It's this link that later lets you analyze how much the company pays each provider.
Category (required) and Subcategory (optional): classify the expense. The subcategory becomes available after you choose the category.
Amounts and dates
Amount (required): the expense total.
Issue date (required): when the bill was generated.
Due date (required): the payment deadline.
Accrual month: the month the expense refers to — important for the company's result, since a bill paid in one month may belong to another month's accrual.
Payment
Payment method (required): cash, credit card, debit card, bank transfer, PIX, check or boleto.
Account (required): which company account the amount comes out of. When you choose it, the system shows its balance. With no accounts registered, use the “Create now” shortcut.
Status: Pending, Paid, Partial or Canceled.
Payment date: enabled when the status is Paid or Partial.
Recurrence
If the expense repeats, choose the recurrence: single, monthly, weekly, quarterly, biannual or annual, with an end date. For installment purchases, choose installments and enter the number of installments (from 2 to 60).
Notes and attachments
Use the notes for free details and the attachments to keep receipts, invoices and bills together with the entry.
Practical example: the company received the rent bill, $3,500, due on the 10th, accrual of the current month. Register: Title “Warehouse rent”, Provider “Real Estate X” (create it on the spot if it doesn't exist yet), Category “Occupancy”, Amount $3,500, Due date the 10th, Payment method Boleto, Account “Checking account”, Status Pending. When you pay, change the status to Paid and enter the date — the account balance is updated.
Recording income
Income follows exactly the same logic, on the other side. On the Income list, click New income. The only field difference is that, instead of the provider, you enter the customer (also required in a company and creatable on the spot) — who is paying the company. The status of received income is Received, and the corresponding date is the receipt date.
Tracking the list
In the expenses and income lists you see entries with their status and due date, quickly spot what's overdue, and use the pay/receive shortcut to settle them — including partially, recording part of the amount. The lists also let you filter, import entries in bulk via spreadsheet, and export the data.
Tip
Register recurring providers and customers once; on future expenses and income, you just select them. The more consistent that link is, the richer the company's reports become — you clearly see who you pay and who pays you.