The company's Accounts are where the business's money is: the business account, the account that receives from clients, the tax reserve and the corporate card. Every company payment and receipt goes through one of them, and they feed the statement, the dashboard balance and the cash flow. They are separate from your personal accounts: each company has its own.
Marina owns Estúdio Aurora, a design studio. The company has the Inter Business Account with R$ 38,000, a Tax reserve and the Inter Business Card, with an R$ 15,000 limit due on the 15th.
Before you start: be in the company
Use the account switcher at the top of the menu to enter Estúdio Aurora. Everything you add from there belongs to the company and does not show up in the personal space.
Add an account
In Records › Accounts, click Add Account. The fields are the same as in the personal space:
- Account Name (required).
- Financial Institution, for the bank's logo.
- Branch and Account Number.
- Account Type (required): Checking Account, Savings Account, Credit Card or Investment.
- Initial Balance, which can only be set once, and Current Balance.
The type cannot be switched later between a regular account and a card. If you get it wrong, add the account again.
Corporate card
With the Credit Card type, enter the Credit limit, Due day, Closing (days before due date) and the Debit account (pays the statement). If the current statement already has purchases when you start, enter the Current statement balance as Debit.
A card purchase does not take money out of any account: it goes into the cycle's statement. The money leaves the business account when you pay the statement.
From the card row's menu, Statements shows the Limit, Current debt and Available limit. From there you use View entries, Pay statement, which accepts partial payment, and Reopen statement, which reverses the payments.
The Inter Business Card is due on the 15th and closes 8 days before. Software subscriptions bought up to the 7th go into the statement due on the 15th.
Statement, balance adjustment and deactivation
- Click the account name to see its statement: the Opening balance for the period and the transactions grouped by day, with the Day total. The period goes up to 366 days, and Export creates Excel, CSV or PDF of the same view.
- If the balance does not match the bank, Edit and change the Current Balance. The difference becomes a balance adjustment entry in the statement. If someone on the team recorded a payment in the account while you were editing, the system asks which balance to keep.
- Deactivate takes the account out of selection lists without deleting history. An inactive account cannot send or receive transfers.
Transfers between company accounts
In Transactions › Transfers, New Transfer asks for Source Account, Destination Account, Amount, Date and Description. Both balances change right away.
This is the rule that keeps reports right: a transfer is neither revenue nor an expense. At month end, Marina moves R$ 6,000 from the business account to the Tax reserve. The company's total cash stays the same, and none of it shows up as a cost in the income statement.
Had she recorded an expense in the business account and an income in the reserve, the income statement would show R$ 6,000 of spending that never happened.
A transfer is recorded as completed and cannot be edited. If you make a mistake, use Delete, which restores the balances, and record it again. To pay the card statement, use Pay statement, not a transfer.
Transfers only work between accounts of the same company. Money going from the company to your personal account, such as the owner's pay, has to be recorded in both spaces: an expense in the company and an income in the personal space. Pick the expense category carefully, because it decides the income statement line.
Who on the team can do what
- Member, Admin and Owner add, edit and deactivate accounts and make transfers.
- Viewer sees accounts, statements and card statements, but cannot change anything.
On the Enterprise plan, creating and changing accounts, transfers and statement payments is recorded in Logs.
Where this shows up in the rest of the system
- Expenses, Income, Payroll, Taxes and Loans — every payment picks an account from here.
- Reports › Cash Flow — shows the balance per account and consolidated, without counting transfers as inflows or outflows.
- Dashboard — account balances and cards show up on the company dashboard.
- OFX import — the company's bank statement goes into one of these accounts.
Where to go next
- Clients and suppliers — add who the company pays and who pays it.
- Expenses and revenue (business) — record payables and receivables.
- Cash flow — follow account balances over time.
In short: inside the company, add each account with today's balance and the card with its cycle. Pay the statement with its own button. Use transfers only between company accounts, so money changes places without becoming revenue or an expense.